We are looking for an organised and proactive HR Assistant to join our People team in a fast-paced, multi-country renewable energy business. This is a varied and busy role that will take ownership of HR administration across Ireland, the UK, and Spain, while providing ad hoc support to our German operation when required. You will work closely with the HR Generalist and Head of HR, playing a key role in keeping the day-to-day HR function running smoothly and efficiently.
You’ll play an important role in:
HR Administration
Manage end-to-end employee lifecycle administration including contracts, offer letters, probation tracking, and leaver processes across Ireland, UK, and Spain
Maintain and update the HR Information System (HRIS) ensuring employee records are accurate and up to date across all jurisdiction
Coordinate and administer onboarding processes for new starters, ensuring a consistent and positive experience across all locations
Process and track annual leave, absences, and other employee data, flagging trends or issues to the HR Manager
Support payroll preparation by ensuring accurate and timely collation of HR data for each jurisdiction
Administer and coordinate employee changes including contract amendments, salary changes, and role updates
Recruitment Support
Coordinate recruitment activity across Ireland, UK, and Spain including job postings, interview scheduling, and candidate communications
Manage relationships with recruitment agencies and job boards as directed
Prepare employment documentation and manage pre-employment checks including references and right-to-work verification
Compliance & Reporting
Support HR compliance requirements across multiple jurisdictions, ensuring filing and record-keeping meets local legislative requirements
Assist in preparing HR reports and data for the Head of HR and wider business as required
General HR Support
Act as a first point of contact for routine HR queries from employees and managers, escalating where appropriate
Provide administrative support to HR projects and initiatives as they arise
Offer ad hoc HR admin support to the Germany HR Generalist when required
To succeed in the role:
1-2 years of HR administration or coordination experience, ideally within a multi-site or multi country environment
Strong organisational skills with excellent attention to detail
Comfortable working across multiple jurisdictions and adapting to different local requirements
Proficient with HRIS systems and Microsoft Office, particularly Excel
Discreet, professional, and able to handle sensitive information with confidence
A self-starter who can manage their own workload and prioritise effectively in a busy environment
Experience in a professional services, energy, or similarly regulated industry would be an advantage but is not essential